Office Assistant - Mail & Filing
Verse Medical
New York, NY, USA
Posted on Jun 24, 2025
About Verse Medical
We’re building the software infrastructure that enables hospital-quality care, at home. As healthcare costs have increased, the patient’s home has become incredibly important as a site of care.
Yet, patients recovering at home are highly underserved. Patients can only get better at home if they receive the high-quality care that they need reliably. The existing in-home care process involves a patchwork of different vendors, all connected through faxes and phone calls. We’re building modern, robust software that solves this challenge. We currently operate across 49 states with most of the largest health systems in the US.
We’re a Series C company, backed by some of the best investors in technology and healthcare including General Catalyst, SignalFire, and Sapphire Ventures. We have ambitious expansion plans, so it’s a particularly exciting time to join the company as we’re aggressively expanding the team.
About the Role:
We are seeking a reliable and detail-oriented Office Assistant (Mail & Filing) to support our day-to-day office operations. This hourly contractor will be responsible for managing incoming and outgoing mail, scanning and filing documents, and assisting with general office support tasks related to mail processing. This is an on-site role based in our NYC office in Chelsea.
Responsibilities:
- Receive, sort, and distribute incoming mail and packages
- Prepare and organize outgoing mail and courier deliveries
- Scan, file, and organize paper and digital documents
- Document details related to incoming and outgoing mail
- Maintain organization of mailroom and filing systems
- Perform light administrative tasks as needed
- Collaborate with office management and team members to support mail operations
Qualifications:
- Prior experience in mailroom, office assistant, or administrative support role preferred
- Strong attention to detail and organizational skills
- Reliable, punctual, and comfortable working independently
- Familiarity with scanners, copiers, and basic office tech
- Occasionally lift and carry items weighing 15–30 pounds
Additional Details:
- Schedule: 20 hours per week (flexible within business hours which are 9am-5:30pm ET); opportunity to increase hours as needed
- Contract basis: 1099 hourly contractor
- Must be authorized to work in the U.S. and available to work on-site in NYC
We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed, connect with us via email at recruiting@versemedical.com. As a company, we value fairness, helpfulness, transparency, leadership and build our teams around these values. Check out our careers page to get to know us better as you think about your next step at Verse Medical.