We are seeking a detail-oriented and experienced Payroll Specialist to oversee payroll operations across multiple entities in the North America region. This role involves collaborating with a payroll service provider to ensure accurate and timely processing of payroll for our US and Canadian subsidiaries. The ideal candidate should possess strong knowledge of payroll processes, be adept at managing payroll regulations, and have excellent communication skills to liaise effectively with our employees, the service provider and Professional Employer Organisation (PEO).

What you’ll be doing

• Payroll Processing:
• Administer end-to-end payroll processing for employees, ensuring accuracy and compliance with relevant regulations.
• Verify timekeeping records and resolve discrepancies.
• Process payroll adjustments, bonuses, and other special payments.
• Be the first point of contact to the external global payroll providers
• Compliance and Reporting:
• Stay updated on local, state, and federal payroll tax regulations and ensure compliance.
• Generate payroll reports for management and finance, providing insights into payroll expenses.
• Comply with GDPR regulations and maintain payroll security/confidentiality
• Data Management:
• Maintain accurate employee records, including salary adjustments, promotions, and terminations.
• Collaborate with HR to ensure employee data integrity.
• Communication and Support:
• Address employee inquiries related to payroll in a timely and professional manner.
• Collaborate with HR and other departments to address payroll-related issues.
• Provide support to Finance with reporting and audit queries
• Process Improvement:
• Identify opportunities for process improvements and efficiency in the payroll process.
• Participate in system enhancements and upgrades related to payroll.
• Keep payroll policies up to date and write any new procedures as required
• Disbursement Management
• Support expense report & vendor invoice mgmt

What you need to be successful

• Bachelor's degree in Accounting, Finance, or related field preferred - payroll designation would be a plus.
• Proven experience as a Payroll Specialist or in a similar role.
• Strong understanding of payroll regulations and compliance in the US and Canada.
• Proficient in payroll software and MS Office, especially Excel.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills.

What you'll get

• Competitive Compensation - we offer attractive salary packages including an Employee Stock Option Plan.
• Flexibility - we offer flexible working time models and the option of hybrid work, and support this with a yearly flex work allowance of $1608.
• Growth Budget - all employees get a yearly budget for external training of $1200.
• Wellbeing - in addition to 24 days PTO and 10 wellness days, we’re running a 4-day-work week every year in August.
• Support - we’re offering a 401(k) plan and health plans, including dental & vision. Parents can get 12 weeks of paid parental leave.
• Team Building - Regular team and office events including the yearly Staffbase Camp
• Volunteer Day - you’ll get one day off per year for supporting a social project. We will donate a small amount for that project in addition.
• Employee Referral Program - one of your friends is a fit to one of our full-time openings? Refer them and get a referral bonus paid.