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Payroll Specialist



Accounting & Finance
chemnitz, germany
Posted on Thursday, December 21, 2023

About Staffbase

At Staffbase we believe that Communication moves people, and people move companies. Our mission is to empower leaders and communicators to drive transformation through internal comms solutions, strategies, and insights. Our most recent Series E funding led by General Atlantic, officially launched us to 🦄 UNICORN 🦄 status!

We’re headquartered in Chemnitz, Germany, with offices in many locations throughout the world, including New York, London, Berlin and Dresden. Our international team counts more than 800 employees from 45+ nationalities and we have a growing base of 2500+ customers that want to transform their employee experience. We are rapidly scaling, post-Series E ($115 million funding), have strong-growing revenue, and our customers love us.

As a Payroll Specialist at Staffbase, you will play a crucial role in ensuring accurate and timely processing of payroll for our employees. The ideal candidate is detail-oriented, experienced in payroll administration, and possesses strong analytical and communication skills. You will collaborate with the HR team, finance, and other departments to maintain payroll accuracy and compliance.

What you’ll be doing:

  • Payroll Processing:
    • Administer end-to-end payroll processing for employees, ensuring accuracy and compliance with relevant regulations.
    • Verify timekeeping records and resolve discrepancies.
    • Process payroll adjustments, bonuses, and other special payments.
    • Be the first point of contact to the external global payroll provider
  • Compliance and Reporting:
    • Stay updated on local, state, and federal payroll tax regulations and ensure compliance.
    • Generate payroll reports for management and finance, providing insights into payroll expenses.
  • Data Management:
    • Maintain accurate employee records, including salary adjustments, promotions, and terminations.
    • Collaborate with HR to ensure employee data integrity.
  • Communication and Support:
    • Address employee inquiries related to payroll in a timely and professional manner.
    • Collaborate with HR and other departments to address payroll-related issues.
  • Process Improvement:
    • Identify opportunities for process improvements and efficiency in the payroll process.
    • Participate in system enhancements and upgrades related to payroll.

What you need to be successful:

  • Bachelor's degree in Accounting, Finance, or related field preferred.
  • Proven experience as a Payroll Specialist or in a similar role.
  • Strong understanding of payroll regulations and compliance.
  • Proficient in payroll software and MS Office, especially Excel.
  • Fluent English
  • Excellent attention to detail and accuracy.
  • Strong analytical and problem-solving skills.
  • Effective communication and interpersonal skills.

We Love Diversity - Equal Employment Opportunity

Our platforms are for everyone, and so is our workplace. We are passionate about equity, inclusion, and diversity at Staffbase. Read more about our policies here.

Our Global Benefits

Employee Stock Option Plan (ESOP)

Staffbase offers you a benefit plan which entitles you to an ownership interest in stock options in the company. We're in business to create value for our shareholders and we want our employees to benefit from that shared success as well.

Ongoing Learning

We thrive on personal and professional growth. Every employee gets EUR 1,000 / USD 1,100 / GBP 900 / CAD 1,400 / RON 5,000 / AUD 1,600 gross per year to spend on personal and professional development.

Feel Good Fridays

Summertime means extended vacation time at Staffbase! During August we run the 4-days workweek which means that during this month Fridays are off for all employees.


We offer different working time models and hybrid work set ups, to get the best office and working-from-home experience at once.

Parental Leave

We recognize that one of the most special events in an individual's life is the birth or adoption of a child. We offer paid parental leave options for all employees.

Read more about our benefits here.