Your Mission

As a Payroll Specialist at Numa, you will play a key role in ensuring our global team is paid accurately, compliantly, and on time. Working closely with our Global Payroll Manager, you will support monthly payroll processing across a growing population of ~500 employees in 14 European countries. This role is ideal for someone detail-oriented, proactive, and excited to deepen their expertise in international payroll within a fast-scaling environment.

Your Responsibilities

Payroll Operations Support

• Support the Global Payroll Manager in preparing monthly payroll inputs for ~500 employees across 14 European countries, ensuring accuracy and timeliness.
• Handle standard payroll tasks such as updates to salary changes, bonuses, time and attendance data, and deductions.
• Assist in coordinating payroll calendars and tracking deliverables with third-party payroll providers, EOR partners, and contractor platforms.
• Review payroll outputs, flag discrepancies, and help ensure data consistency between HRIS and payroll systems.
  Support coordination with shift planning tools where relevant.

Employee Support

• Serve as the first point of contact for employee payroll and tax questions, providing timely, clear, and helpful guidance.
• Support onboarding and offboarding processes from a payroll perspective, ensuring payroll-relevant data is correctly captured.
• Communicate proactively with employees about payroll timelines, changes, or required documentation.

Data Accuracy & Compliance

• Maintain high-quality employee data in our HRIS (Personio) and ensure all payroll-relevant information is complete, structured, and up to date.
• Conduct regular data audits to ensure accuracy between HRIS and payroll systems.
  Help ensure compliance with local labor, tax, and social security regulations across multiple countries.
• Keep documentation organized and up to date to support audits, legal requirements, and internal controls.

Process Improvement & Documentation

• Assist in documenting payroll processes, workflows, and standard operating procedures.
  Identify opportunities to streamline and automate workflows, contributing to a culture of continuous improvement.
• Participate in payroll- and people-related projects, such as tool updates, process optimizations, or new-country rollouts.

Cross-Functional Support

• Collaborate with Talent Acquisition, People Operations, Finance, and Legal teams to support reporting, budgeting, audits, and data requests.
• Contribute to HR-related administrative tasks as needed, such as benefits administration or employee data management.

About You

Experience & Skills

• 3–4 years of experience in payroll processing—ideally in a multi-country European environment.
• Strong experience with German payroll is required; additional European markets are a plus.
• Solid knowledge of German payroll regulations, taxes, and social security rules.
• Familiarity with HRIS systems (Personio preferred) and time-tracking tools; strong Excel skills.
• Exceptional attention to detail and a methodical approach to handling sensitive data.
• Strong problem-solving skills—you can spot inconsistencies and follow through to resolution.
  
  

Communication & Mindset

• Excellent written and verbal communication skills in English; German is strongly preferred.
• Comfortable working in a fast-growing, fast-changing environment with shifting priorities.
• A collaborative team player who enjoys partnering with stakeholders and supporting employees.
• Curiosity for systems and process improvements — and bonus points if you’re excited about exploring AI in HR and payroll.