People Ops & Workplace Coordinator (m/f/d)
NUMA Group (formerly COSI Group)
ABOUT NUMA
Hey! We’re numa. We’re a dynamic, diverse hospitality brand that’s offering uniquely designed apartments for the modern traveler. We specialize in the beauty of convenience and the delight of a design, with a totally digital guest experience and properties designed with intention.
Numa properties are located in the most exciting and vibrant neighbourhoods across Europe. We’re not just disrupting the hospitality industry for our guests—behind the curtain, we’re shaking up the way hotels operate. We’ve built a proprietary technology and data platform that makes running a hospitality operation more efficient than ever. We offer consistent quality and an unmatched guest experience.
ABOUT THE ROLE
Do you have a background in Office Management and People Operations? Are you looking for a role where you can pursue both of these passions, working with a dynamic, international team in a beautiful and brand new office? As our People Ops & Workplace Coordinator, you are responsible for the smooth daily running of our new HQ at the Potsdamerplatz in Berlin.
You are both the face and the backbone of our office, making sure all our employees and guests feel comfortable, and office operations run seamlessly. You are also part of the People Operations team, with colleagues both in Berlin and across Europe.
Your Responsibilities
- Employee Experience & Engagement: Plan and execute employee events, such as company parties, office drinks and lunches, and team-building activities. Provide exceptional support to employees and visitors, addressing their office-related needs.
- Office Operations: Welcome all of our employees and guests. Oversee daily office functions including vendor management, access control, printer maintenance, invoice processing, office and snack supply management. Coordinate with our Housekeeper to ensure the office is clean and tidy and we have the necessary supplies.
People Operations:
- Mail Management: Manage both physical and digital mail, ensuring timely distribution to relevant teams.
- Onboarding Support: Contribute to the onboarding process by welcoming new hires, contributing to onboarding presentations, managing contract signatures and tech procurement, and more.
- Process Improvement: Identify opportunities to enhance office efficiency and create a more engaging workspace.
ABOUT YOU
Skills & Experience
- Proven experience, preferably in positions with a combination of office management and HR/People Operations responsibilities in a start-up or scale-up environment.
- Experience with German employee health and safety topics preferred.
- Strong organizational and time management skills with the ability to handle multiple projects simultaneously and juggle competing priorities
- Proficiency in utilizing office software and productivity tools (e.g., Google Workspace, Slack, Notion, Asana).
- Excellent interpersonal and communication skills with a focus on employee and guest satisfaction.
- Fluency in English and German, both verbal and written. You will need to deal with suppliers and government authorities who speak only German.
- A proactive and solutions-oriented mindset with a passion for creating a positive work environment.
- Alignment with our company values, emphasizing employee and guest satisfaction, extreme ownership, strong team-work, and continuous improvement.
#LI-MK1
ABOUT OUR OFFER
- Join an agile work environment with flat hierarchies where your ideas make an impact from the very beginning
- Build your own success story based on what you do well and how you want to grow
- Elevate your physical and mental wellness with our monthly benefit allowances
- Get to know your internationally diverse team during our events and retreats
- Spend a free night at your nearest numa stay upon starting and enjoy a 30% employee discount on personal stays in the coolest neighbourhoods in Europe
numa values the diversity of the people it hires and serves. Diversity at our company means fostering a workplace in which individual differences are recognised, appreciated, respected and responded to in ways that fully develop and utilise each person’s talents and strengths. We therefore welcome applications from people of all races, ethnicities, disability statuses, ages, religions, gender identities, and sexual orientations.
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